Post a role

A role is a job you're trying to fill. Think of it like a job posting, but more powerful.

One role, one location

Offering the same role in multiple locations? Because benefits, compensation, language and work authorization requirements are often tied to location, each role is limited to one location and the option for remote work.

Creating a role

To create a new role, select Add Role on the Role Tab of the Workspace Page or New Role on the Navigation Menu (desktop only).

You will be directed to the role creation wizard, your step-by-step guide to creating a role. Completing the role creation wizard will generate a new posting that has the minimum data necessary to begin matching with candidates.

You can add additional information or edit this role from the Role Page, accessible from your Workspace Page and the Navigation Menu.

Duplicating an existing role

If you would like to create a new role that's similar to an existing role, you can quickly duplicate the existing role by selecting Duplicate Role on the Role Page.

Since each role is limited to one location and the option for remote work, this action is particularly efficient for roles that are offered in multiple locations. You can create the role once and then create copies with a new location as many times as needed.

Status

All new roles that meet the minimum data required to match with candidates are automatically defaulted to open to matches. You can adjust this setting from the Role Page by selecting Close Role.

Navigating the Role Page

The Role Page has three tabs: Role, Matches and Settings.

Role

The Role Tab of the Role Page is where you can add and edit your role's details.

Matches

The Matches Tab of the Role Page is where you can find and manage the candidates who have matched with this role.

Settings

The Settings Tab of the Role Page is where you can adjust who on your team receives match notifications and how frequently they receive them. When a role is created, the notification frequency is set automatically based on the default setting of the role's creator.

Email settings on active roles supersede individual user settings.

For example, if you have elected to receive notifications weekly, but are added to a role that is set to send a notification as soon as there is a match, you will receive notifications from that role whenever a match is made.

Required fields

To begin matching with candidates, you are required to complete these fields:

  • Title

  • Role type

  • Language(s) required

  • Role level

  • Employment type

  • Level of responsibility

  • Role description

  • Remote

  • Location

  • Time zone (if remote option is available)

Optional fields

There are several fields that are not required to match with candidates. Completion of these fields will help your role stand out and is highly encouraged. These include:

  • Responsibilities

  • Link to apply

  • Email to apply

  • Industry experience required

  • Skills required

  • Other preferred qualifications

  • Candidate strengths

  • Benefits

  • Role attributes

Learn more about how to effectively use these fields with our role guide.

Sponsored searches incentivize the entire Scoutship network to help employers find the perfect match by offering a reward to the user who provides a referral who is hired for the role.

Sponsored searches appear on the Sponsored Searches Tab of the Rewards Page.

You may turn any role into a sponsored search by posting a search bonus from the Role Page.

Learn more about sponsored searches.

Manage visibility

We understand that sometimes a role is so sensitive that extra precautions must be taken to prevent tipping off a competitor or that some roles may be complete, but not yet ready to be shared with candidates.

By default, a new role's visibility will be set to visible. Visible roles can be seen by any candidate whose preferences match the role. Candidates who view your Company Page will also be able to view the role in the list of available roles.

To limit a role's visibility to only those candidates you accept a match with, toggle the role's visibility to Private.

To make a private role visible to candidates, toggle the role's visibility to Open.

Setting a role's visibility to private will limit the role's future matches. However, candidates who have already matched with or viewed the role will still be able to see it.

View role

To see the candidate-facing view of your role, select View Role from the Role Page.

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